Automate End-User License Agreement (EULA) and Privacy Policy

End-User License Agreement (EULA)

App Name: Project Folder Creation Automation App (the "Application") App Owner: Digital Birth Pty Ltd Effective Date: October 22, 2025 (or date of first use)

I. END-USER LICENSE AGREEMENT (EULA)

PLEASE READ THIS END-USER LICENSE AGREEMENT ("EULA") CAREFULLY BEFORE USING THE APPLICATION.

This EULA constitutes a legally binding agreement between you (either an individual or a single entity, the "Licensee" or "You") and the App Owner (the "Licensor") regarding the use of the Application.

1. Grant of License

The Licensor grants You a revocable, non-exclusive, non-transferable, limited license to download, install, and use the Application for your internal business purposes on devices owned or controlled by You, strictly in accordance with the terms of this EULA.

2. Description of Rights and Limitations

2.1. Automation Functionality.

The Application is designed to automate the creation and organization of digital project folders and email folders using inputs from your designated internal systems (including, but not limited to, QuickBooks and the Licensee's operational infrastructure).

2.2. Restrictions.

You agree not to, and You shall not permit others to: a) License, sell, rent, lease, assign, distribute, transmit, host, outsource, disclose, or otherwise commercially exploit the Application or make the Application available to any third party. b) Modify, make derivative works of, disassemble, decrypt, reverse compile, or reverse engineer any part of the Application. c) Remove, alter, or obscure any proprietary notice (including any notice of copyright or trademark) of the Licensor or its affiliates, partners, suppliers, or the licensors of the Application.

2.3. Platform Dependency.

The functionality of the Application is dependent on third-party platforms, specifically the underlying workflow engine used for deployment, and QuickBooks (for data integration). You are solely responsible for adhering to the license agreements and terms of service of these platforms.

3. Intellectual Property

The Licensor shall retain ownership of all intellectual property rights in and to the Application, including all modifications, updates, and documentation.

4. Termination

This EULA shall remain in effect until terminated by You or the Licensor. The Licensor may, in its sole discretion, at any time and for any or no reason, suspend or terminate this EULA with or without prior notice. Upon termination, You shall cease all use of the Application and destroy all copies, full or partial, of the Application.

5. Disclaimer of Warranties

The Application is provided to You "AS IS" and "AS AVAILABLE" with all faults and defects without warranty of any kind. To the maximum extent permitted under applicable law, the Licensor expressly disclaims all warranties, whether express, implied, statutory, or otherwise, with respect to the Application, including all implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement, and warranties that may arise out of course of dealing, course of performance, usage, or trade practice.

6. Limitation of Liability

Notwithstanding any damages that You might incur, the entire liability of the Licensor and any of its suppliers under any provision of this EULA and Your exclusive remedy for all of the foregoing shall be limited to the amount actually paid by You for the Application, if any. To the maximum extent permitted by applicable law, in no event shall the Licensor or its suppliers be liable for any special, incidental, indirect, or consequential damages whatsoever (including, but not limited to, damages for loss of profits, loss of data or other information, for business interruption, for personal injury, loss of privacy arising out of or in any way related to the use of or inability to use the Application, third-party software and/or third-party hardware used with the Application, or otherwise in connection with any provision of this EULA).

II. PRIVACY POLICY

This Privacy Policy describes how the Project Folder Creation Automation App handles data during its operation.

The Application is designed to run on your infrastructure, meaning the App Owner (Licensor) does not collect, store, or transmit any data processed by the Application.

1. Data Processed by the Application

The Application is a specialised automation tool that processes business data for the sole purpose of creating and organising project folders.

The following categories of data are processed by the Application on Your local or cloud infrastructure:

QuickBooks Data: Information extracted from Your QuickBooks account (e.g., Customer Name, Project Name, Invoice ID, creation dates) used to trigger and name folders.

Folder Paths and Names: File path information for the automated creation of server directories (e.g., \ServerName\Projects\NewProjectName).

Email System Credentials and Folder Names: Credentials (API keys or similar tokens managed securely within the Application's configuration) and structural information necessary to create and name email folders in Your designated email system.

Workflow Execution Data: Logs and temporary data generated by the Application's underlying workflow engine during execution.

2. Data Storage and Security (Your Responsibility)

2.1. Data Location.

All data processed by the Application, including configuration, credentials, and execution history, resides solely on the server or infrastructure provided and controlled by You (the Licensee).

2.2. No Data Collection by App Owner.

The App Owner does not collect, receive, or store any of Your data, personal or otherwise, processed by Your Application instance.

2.3. Your Security Responsibility.

You are solely responsible for implementing and maintaining all necessary technical and organisational measures to secure Your Application deployment, including:

Securing the host infrastructure and server.

Applying up-to-date patches to the underlying software and operating system.

Restricting access to the Application's user interface and environment variables.

Ensuring the security of your QuickBooks credentials stored within the Application's configuration.

3. Data Sharing and Disclosure

The Application does not contain any code or functionality designed to share or disclose any processed data with the App Owner or any external third parties, other than the necessary internal communication between Your Application's workflow, QuickBooks API, and Your internal file and email servers to perform the automation as intended.

4. Changes to This Privacy Policy

This Privacy Policy may be updated to reflect changes to the Application's functionality. Since the App Owner does not have a communication channel with Your deployed instance of the Application, You are responsible for reviewing and agreeing to any changes if You update the Application.

5. Contact Information

If you have any questions about this EULA or Privacy Policy, please contact the App Owner at: quotes@digitalbirth.com.au